IND-05-P01Friction
Forms returned incomplete
Missing signatures, dates or fields that you only spot when you process payroll.
Industry sheet · IND-05 · New hire onboarding
New hire paperwork complete before day one
Onboarding stalls on paperwork: a W-4 without a signature, an I-9 Section 1 left half empty, a voided check that never came. dossaia checks every form as it's uploaded and follows up with the new hire until the file is complete, before their first day.
HR & onboardingAvailable
The daily grind
What's costing you time today
IND-05-P02Friction
Chasing new hires
Several reminders per hire, across email and text.
IND-05-P03Friction
Deadlines that don't move
Form I-9 Section 1 must be completed by the first day of work.
Checklist
New hire onboarding: the documents the AI checks
Provided by default, fully adjustable. For each document, the agent checks it's present, legible, from the right period and in the right name.
dossaia only collects Section 1 of Form I-9. It never asks the employee for specific identity or work authorization documents: the employee chooses them from the Form I-9 Lists of Acceptable Documents, and examining them remains the employer's responsibility.
IND-05 · File documents
06 documents- 01
Form W-4
Current-year form, completed and signed.
- 02
Form I-9, Section 1
Completed, dated and signed by the employee on or before the first day of work.
- 03
Direct deposit form or voided check
In the employee's name.
- 04
Signed offer letter
Signed and dated by the employee.
- 05
State withholding form
If your state has one.
- 06
Licenses or certifications
If required for the role.
How it works
From request to a complete file
- 01
You open the new hire's file
The onboarding checklist is ready.
- 02
The new hire uploads their forms
One link, no account, from a phone.
- 03
The AI checks each form
Complete, signed, dated, right year.
- 04
HR receives a complete file
Ready for payroll and records.
FAQ
Before you start
Does dossaia verify I-9 identity documents?
No. It collects Section 1 only. The employee chooses which acceptable documents to present, and the employer examines them as required by USCIS.
Can I add my own forms?
Yes, with the Firm plan: custom checklists (handbook acknowledgment, benefits enrollment, policies).
Register
Other industries
Process your first file for free
3 free files, no credit card. The AI checks, you approve.